Volunteer for 2018 Training Camp and Tour

Food Mom at Work
Thank you for your interest in volunteering with Music City Drum Corps! Every performing group in DCI depends on strong volunteer support from parents, alumni, friends, and fans to make the performing experience and life-development possible for the members.

With the MCDC organization expanding tour to World Class this year, there are more ways to serve the corps as we travel for seven weeks across many states. We encourage you to look through this information, check out the volunteering calendar, and consider helping for a few days, or maybe two weeks of the summer.

MCDC has two remaining rehearsal camp weekends where volunteers are needed this season.  Please email mcdcvolunteers@gmail.com if you are able to sign up for the following:

  • March 16-18 – Food crew, shuttles, handy-work (demolition of equipment truck storage)
  • April 27-29 – Food crew, uniforms, shuttles

Below are the main ways to help MCDC for 2018 by staying at Training Camp (including commuter help) and coming on Tour as part of the driving, food, and uniform teams.

MCDC volunteers need to be 18 years of age or older.  Younger volunteers can sign up and help if their parent/guardian is also registered and on-site for the same volunteering commitment.  Special note: tour drivers need to be 24 years of age or older (for experience and insurance standards).

 


Stay at Training Camp

The members and staff of Music City Drum Corps will spend four weeks “moved-in” to rehearse and prepare the 2018 show. We rely on volunteers to stay on-site with the corps to prepare food and uniforms. If you’re not able to stay overnight, there are additional roles to help for partial days or with errands (see below).

When and Where Can I Volunteer for Training Camp?

  • May 28 – June 10: East Hickman High School. Lyles, Tennessee (45 minutes southwest of Nashville) Google Maps
  • June 11 – June 25: Spring Hill High School. Columbia, Tennessee (30 minutes south of Franklin) Google Maps
  • See the Volunteering Calendar for daily info

Volunteering can work with almost anyone’s schedule. See the volunteering calendar for the dates of greatest need. Please plan ahead and communicate with our volunteer coordinators so that we are expecting you to join us.

How Can I Volunteer at Training Camp?

  • Consider taking time off work to help for a whole day.
  • Travel in to the Nashville area to join us for the weekends.
  • Spend 1 or 2 weeks at training camp!  It’s the best way to get to know the MCDC family and develop an effective role for how you serve the corps.
  • We ask that all volunteers be 18 years or age or older. Minors can register to volunteer if their parent is also registered and on-site for supervision.

What are the Roles for Training Camp?

Food Crew
  • No cooking experience necessary.  You can still join the volunteer crew to assist our food manager in preparing 4 meals a day for the drum corps.
  • Responsibilities include: assisting with prepping, serving, inventory and food deliveries, grocery shopping, cleaning and sanitizing, washing dishes, trash removal, etc.
Uniform Team
  • Some sewing/alteration skills preferred.  We are also looking for uniform team leaders this season in uniform fitting, alterations, and organization.
  • Responsibilities include: measuring, fitting, organizing uniform parts including shoes and accessories, alterations, mending, and laundering on scheduled days.
Medical Team
  • Are you a licensed professional?  You can help advance the health and wellness of the MCDC family. We’re looking for RNs, LPNs, MDs, Physical Therapists, EMTs, Paramedics, Athletic Trainers, and other Sports Medicine assistance. You could serve an additional volunteer crew (like food or uniforms) and switch to medical care when needed.
  • Responsibilities include: first aid, planning preventative care (stretching & conditioning), assisting with diagnosis and treatment of illnesses or injuries, and monitoring hydration.
Additional Roles:

Here are more ways to serve if you are not able to stay on-site with the corps:

  • Schedule a partial volunteering day to assist with food, uniforms and medical needs
  • Driving for errands from the Training Camp site with the Admin staff or interns for shopping needs and member medical appointments
  • Airport shuttle driver: we maintain a calendar for staff and some members who need to come and go from Training Camp. We can schedule in advance for you to pickup or dropoff MCDC personnel.

What are the provisions and benefits of volunteering at Training Camp?

  • All meals are free from the Food Truck. Showers are provided in the school, plus a classroom for all the volunteers to sleep in “family-style.”  Feel free to stay with us for 2 days or 2 weeks!
  • At Training Camp you can get to know other volunteers and your role before joining us for another stint on tour.
  • Some volunteers prefer the regular schedule and stationary workflow of Training Camp, in contrast to the changing schedules and overnight travel of Tour.

How Do I Sign Up?

If you’re ready to sign up, fill out this form and one of our volunteer coordinators will be in touch with you.

If you have more questions before signing up, email our volunteer coordinators through the form at the bottom of this page.

View the Volunteering Calendar  •  Sign Up to Volunteer


Join us on Tour

This summer will be the first World Class tour for Music City Drum Corps, expanding our travel through 20 states over 7 weeks! Volunteers who come on tour — for a few days or a few weeks — get to experience the exciting DCI tour lifestyle and plenty of rewarding work to support the members of the corps.

To run smoothly, we are seeking  2 drivers, 5 food crew, and 1 uniform volunteer traveling wit the corps at all times. Volunteering can be more fun if you bring a friend, so feel free to recruit someone to register with you! You do not have to volunteer the entire summer — see the calendar for information about how to come on and off tour around the days when we need the help. If you are a first-time DCI tour volunteer, we have suggestions below about how long to volunteer depending on the role. If you are not able to travel on tour, there are still ways we would appreciate your help when we are in your area.

What are the benefits of volunteering on tour?

  • Free housing in the volunteer sleeping room and transportation on the MCDC fleet
  • Meals provided from the MCDC Food Truck
  • DCI passes for free general admission to drum corps shows (seating availability restricted at some shows)
  • Opportunities to meet MCDC members, staff, alumni, and fellow volunteers
  • Occasional free time with the drum corps for laundry, tourism, shopping, or eating out

How do I meet up with MCDC on tour?

Volunteers typically come and go at a DCI show (traveling with their friends or family) or traveling through an airport or bus station to a rehearsal day (MCDC will provide shuttle transportation; please see the Volunteer Calendar for preferred shuttle days and locations).  

Please note that volunteer positions will probably fill up when we are around Tennessee and at DCI Championships. You can help the corps the most by joining us for tour stints that are distant from Nashville, like June 29 – July 8 (Philadelphia to Orlando) or July 15 – 26 (St. Louis through Texas to Alabama).

Although the MCDC organization cannot pay for volunteer flights or bus tickets, we can be creative with getting you in and out of tour. We might be able to connect you to the travel plans of another drum corps or MCDC fans who are coming to see us. Any personal expenses you incur to volunteer for a non-profit organization are tax-deductible!

What do volunteers need to bring on tour?

  • Comfortable clothes and shoes suitable for food crew, traveling, and drum corps shows.
  • Shower toiletries, towel, and sleeping gear (pad or air mattress, sleeping bag, and pillow)
  • Books or music and other digital devices to enjoy during travel and free time
  • A great attitude and constant willingness to support the MCDC members and staff
  • More details coming in the volunteer manual. Check back later, or sign up to be the first to receive that link

What are the roles?

Please check the volunteering calendar to learn when the needs are greatest for these roles on tour.

Transportation Team
  • While most of the MCDC convoy is driven by professional drivers, we are seeking volunteer drivers for small vehicles (non-CDL vans or SUVs). These are afternoon & overnight driving positions overseen by Tour Manager, Rick Holcomb. We need at least 2 men or women dedicated to these important jobs. Drivers benefit from the best sleeping rooms at the housing sites to ensure they are well-rested for the next trip.
  • Responsibilities include: working with the other drivers and Tour Manager for safe and friendly transportation, management of vehicle fueling with fleet card.
Food Crew
  • No cooking experience necessary.  You can still join the volunteer crew to assist our food manager in preparing 4 meals a day for the drum corps.
  • Responsibilities include: assisting with prep work, serving, inventory and food deliveries, grocery shopping, cleaning and sanitizing, washing dishes, trash removal, packing or setting up the food truck, etc.
Uniform Team
  • Some sewing/alteration skills preferred.  We are looking for uniform team leaders who can start during April Camp and Training Camp in uniform fitting, alterations, and organization.
  • Responsibilities include: setting up uniform workstations at housing sites, maintaining organization of uniform parts and accessories, mending, alterations, on-call at performances for adjustments, and laundering on scheduled days.
Merchandise Team
  • More information coming on how to volunteer for merchandise
Medical Team
  • Are you a licensed professional?  You can help advance the health and wellness of MCDC family. We’re looking for RNs, LPNs, MDs, Physical Therapists, EMTs, Paramedics, Athletic Trainers, and other Sports Medicine assistance. On tour with MCDC, and medical profession will usually work with food or uniforms, and switch to medical care when needed.
  • Responsibilities include: first aid, planning preventative care (stretching & conditioning), assisting with diagnosis and treatment of illnesses or injuries, and monitoring hydration.
If I am not able to come on tour, how can I help?

We don’t need volunteers at DCI shows, but during the day at a rehearsal site (usually a high school) we almost always appreciate an extra hand to come in and relieve the on-tour volunteers. If we are near your area, you can help with errands, food crew, uniforms, or handy-work.

Sometimes local volunteers secure food donations (local produce, powdered Gatorade, bread, milk, etc.), or they just bring us an audience for an evening full-ensemble rehearsal.

I’m a first-time drum corps volunteer…  What else should I know?

Volunteering in DCI is very different from a high school band; there can be both greater challenges and rewards as we navigate a 200-person organization over 11,000 miles in 7 weeks. We seek people who are physically able with a positive attitude. Here are some tips:

  • For your first summer on Food Crew, we recommend traveling with the corps for a stint of 10 days or less. If you feel able to do more than 10 days, please volunteer at a rehearsal camp or training camp first, then talk with the Food Manager and Volunteer Coordinator about a longer commitment.
  • Drivers and Uniform Team, a first-time summer stint of 2-3 weeks can be ideal to learn the schedule and the role.  Of course, if our calendar says we need someone for 4 days, we want to fill that position!  If you are interested in a stint longer than 3 weeks, please contact the Volunteer Coordinator (uniforms) or Tour Manager (drivers).

As you volunteer for Music City Drum Corps over multiple seasons, you will probably make lifelong friends. We are grateful that you are considering how to offer your time and talents to our organization.  Thank you!

View the Volunteering Calendar  •  Sign Up to Volunteer